Finan Billing Analyst, WPS-CPG

Tonya Jackson


42144 Thorley Place • Chantilly, VA 20152 • (703) 994-1413• ttonya5@yahoo.com



 



 


Business Support professional with over 10 years of experience in project management, contract management, reporting and analysis. Talented at working with colleagues, senior leadership and customers to provide excellent operational support. Technology Snapshot: MS Office (Access, Excel, PowerPoint, Word, and Outlook), ADP, PeopleSoft, SAP, Quickbooks, Deltek Costpoint, Time and Expense, Cognos, Share Point, and Internet research.


 


 


 


 


 


 


 












  • Expense & Payment Processing

  • Billing & Invoicing

  • Project Management

  • Funds Procurement

  • Client Relationship Management

  • Program Management




  • Compliance Management

  • Financial Analysis & Accounting

  • Contracts Management

  • Process Improvement

  • Roll out of processes and documentation




  • AP/AR Master Tracker Management

  • Record Management

  • PO & Invoice Management

  • General Ledger Reconciliation

  • Data Analysis

  • Audit Support


 




 



 


Professional Experience


 


AKIMA


Herndon, VA 2/2015-2016


Account payable supervisor –   Consultant    


 



  • Review batches of invoices entered into system 

  • Audit for proper general ledger coding, job cost coding and approvals

  • Review for correct matching of invoice to purchase order, service order or contract

  • Review all required payment schedules attached to invoices for accuracy

  • Enter AP/Wire transfers, review/post EDI Wire requests

  • Verify that all checks match the vouchers prior to sending for signature

  • Transmit positive pay file for all checks processed

  • Process new vendor set ups and verify correct vendor TIN’s

  • Reconcile weekly check runs

  • coordinate and communicate with the purchasing director to maintain clean and accurate accounts payable and purchase order data

  • Provide assistance to corporate accountants and staff also provide training to all field personnel as needed

  • Answer offsite personnel inquiries regarding check status, proper coding and procedures

  • Track all outstanding legal invoices

  • Review invoices for proper approval and matches to back up and schedules

  • Direct the accounts payable lead in reconciliation of the American Express and corporate Visa purchasing cards

  • Initiate monthly wire transfer for designated vendors


 


 


SOS INTERNATIONAL


Reston, VA 8//2013-2/2015


 Program Budget Analyst – Consultant   



  • Complete work request, review purchase requisitions, process purchase request forms ensuring all requests fall within scope of budget, prepare of accruals

  • Track and schedule financial budgeting and forecasting to develop expense projections and labor forecasts.

  • Generate reports detailing expenditures, disbursements, and obligations, verifying each line of accounting and analyzing major drivers in budget variances.

  • Track the allocation and obligation of funds, program commitment and contract deliverables

  • Budget information is correct and consistent with previous/current budget submissions, and provide a draft to the respective government lead for review/approval

  • Researches, analyzes, monitors and evaluates obligations and expenditures in relation to the budget cycle and available funds for a major agency component. Provides trends and recommendations regarding findings to division director

  • Program/budget interface/liaison support on budget, and execution issues, and interpret budget guidance for applicability to budget submissions and to ensure compliance of policies and directives Audited and processed employee's and consultants travel and expense reports ensuring they were in compliance with FAR, (FTR)Support the development and maintenance of the overall program/budget coding structure

  • Provide detailed data to the director, as required, to ensure the Division is operating within budget; overseeing the work of the section which may directly impact the efficient operations of the Division


 


 


 


 


Republic Services


Fairfax, VA           2/2012 – 8/2013


Senior Billing Analyst -Consultant



  • Prepare and review monthly reports used for client invoicing

  • Generate accounting-related reports for account teams, agency and outside use

  • Responsible for processing monthly clients billing running billing reports to use to review/approve the billing and running various budget report used by account teams once billing is complete

  • Ensured billing is completed in a timely manner and within client billing deadlines

  • Completed all necessary billing back-up as required by the client.

  •  Maintain proper documentation for all billing, transfers & write offs

  • Obtain proper approval/documentation for all write offs.

  •  Run weekly budget reports used by account teams



  • Performed all accounting activities for all department, entering expenditures and revenues ensures that all transactions are properly coded, approved, signed, and documented creates journal entries of cash receipts, including cash applications/cash posting, electronic transfers, credit card payments, monies from debit cards machines and cash registers

  • Interfaced with contracts administrators, Program Managers and financial Analysts to discuss and resolves program cost and billing issues

  • Maintain financial records and files of Republic Service

  • Performed business to business collection to collected on outstanding balance and run, review ageing reports 

  • Support financial statement audit process, which includes working closely with finance and accounting personnel to compile records, source documents, and audit trails, and prepare audit support documentation


 


 


 


Northrop Grumman


Fairfax, VA           2/2011 – 2/2012


Accountant – Consultant



  • Responsible for conducting research and updating vendor files, activating or deleting individual files

  • Verified payment accounts, entered information into SAP accounting system to ensure printed checks and contact with customers

  • Assisted payroll preparation by calculating time details and other duties

  • Provided reporting and analysis on accounts payables and some payroll

  • Knowledgeable and skill to maintain funds control and accurate reporting of accounting data through automated systems

  • Ensured SOX compliance for contracts and supporting documentation

  • Assisted in review and control of accounting procedures, data and reports within a complex, operating level accounting program

  • Maintain contract pay files and ensure payment package are complete prior to providing to finance for payment. These step include identifying appropriate paying station; transmission to paying station; adjusting available balances in tally sheets; and verification of payment in the entitlement system after payment made


 


 


 


 


BAE Systems


 


Herndon, VA  2/2007 – 2/2010


Senior Accounts Payable/Close Out Specialist 



  • In-depth knowledge of Deltek Cost point, Cognos

  • Reviewed and distributed invoices to project managers or appropriate departments for approvals

  • Coded invoices with correct project/account numbers and generated AP invoices in deltek cost point systems

  • Prepared prepayment edits report and performed the weekly check-run to pay invoices in a timely manner

  • Communicated with vendors and answered inquiries from both vendors and project managers within the company

  • Ensured adherence too corporate, accounting and GAAP compliance standards

  • Identify problem payment and correct through reconciliation efforts. Reconciliation requires research and analysis in Accounting and Financial Systems; as well as historical data available from the payment and contracting files.

  • Checklist preparation and desk audits of contract files identified for closeout

  • Confirmation of receipt of products/services, vendor releases

  • Confirmation of invoices, payments and balances

  • draft closeout correspondence, closeout reports, closeout tracking documentation, and monthly closeout progress reports


 


 


 


L3 Communications


 


 


Reston, VA            6/2006 – 2/2007


Accounts Payable Specialist – Consultant



  • Responsible for conducting research and updating vendor file, activating or deleting individual files

  • Verified payment accounts, entered information into systems to ensure printed checks and contact with contact with customers

  • Assisted with the Procurement Process Full Cycle Accounts Payable

  • Assist with accruals and reclassify of GL accounts when needed and other duties when needed

  • Conducted research on payment errors due to error in the data entry

  • Support internal and external customers of Defense Finance and accounting service Defense agencies, DOD, Military Departments, non DFAS as needed

  • Utilized processional accounting and audit skills to maintain oversight for implementing appropriate laws, directives, and regulations of internal control programs and procedures

  • Also ensure compliance with internal procedures and DAR/FAR government regulations

  • Participated in audits and interfaces with auditors to ensure understanding of financial data, methodogy, and applicability under appropriate regulations

  • Assist with month-end close and monthly reconciliation procedures

  • Assist in the analysis of accounts and recommend preparation of adjusting journal entries

  • Assist in validating adjusted entries to ensure financial statement and account balance data is accurate

  • Lead or Assist Accounting Manager with all system enhancements testing and implementation efforts and or procedures to increase efficiencies within Accounts Payable


 


 


 


 


Computer Sciences Corporation (CSC)


 


Dulles, VA            10/2005 – 6/2006


Senior Payroll Analyst – Consultant



  • Handled responsibilities of processing tax deposits and quarterly tax return as well as balance mater payroll

  • Performed the tasks of preparing and filling various bi-weekly, monthly, quarterly, and annual reports

  • Responsible for importing and exporting report from the accounting and payroll computer programs for further processing

  • Support the design and documentation of processes that utilize payroll and personal data in the management of payroll budgets.

  • Handled the tasks of updating and maintaining personal payroll files and database of employees

  • Performed responsibilities of assisting employees, supervisors, and timekeepers with database training, payroll issues, and requests for payroll information on a regular basis

  • Handled the tasks of identifying payroll discrepancies and processes necessary corrections

  • Performed the tasks of reconciling payroll account balance like benefits, time sheets, and wage attachments to maintain accurate account balance

  • Responsible for preparing documents like ACH transfers, retirement plan transfers, verification of employment and salary for reference

  • Reporting information and resolves staff payroll problems in coordination with the Finance/Accounting Department participates in budget preparation and mid-year budget revisions

  • Assist in the computation and documentation of work-year and payroll requirements to support operation plans, programs, objectives, and budget requirements; develop manpower-costing methods and budget exhibits; monitor work-year and payroll execution, and assist in developing recommendations and utilization

  • Support the management of payroll funds to include; supporting the formulation of payroll; the establishment of projections for payroll execution and budget estimates; supporting financial analysis; and supporting the development of payroll formulation reports as required to meet management needs


 


 


 


 


 


                                                                                     Education


Bachelor of Arts, Accounting, Stratford University College, Falls Church, VA


(Expected 2017)

  • ID#: 137325
  • Location: Chantilly, VA , 20152

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